PRODUCTION
Scenic & Set Production
• Use alternative or certified renewable/sustainable building materials for set construction.
• Reuse when possible and/or donate leftover production materials and supplies.
• Use paints, sealants, and lacquers that are low-emission (low VOC) and less toxic.
• Use potted plants over cut flowers, compost-cut flowers.
Transportation, Energy, & Fuel
• Optimize venue to use as little electricity as possible.
• Follow sustainable light design principles, as much as possible.
• Use hybrid and/or electric vehicles for the production, when possible.
• Assure that transport vehicles do not idle unnecessarily.
• Buy ultralow sulfur diesel for all production generators (or biofuel generators) and vehicles.
• Direct staff to carpool or use public transit, when possible.
Staff Office
• Recycle production office materials (paper, plastics, glass, cans, cardboard, wood; VHS, Digital Betacams, DVDs,
etc.). Ensure recycling bins are accessible around office.
• Buy unbleached, high recycled-content items for production offices.
• Set all printers to print 2-sided.
• Utilize recycled printer cartridges.
• Install power strips so turning off all electronics at once is easy.
• Replace incandescent bulbs with CFLs.
• Forward all incoming faxes electronically.
General
• Use local vendors.
• Offer a carbon offset program for all event participants, staff, and meeting needs.
Guest Communications/Signage
• Use electronic signage or staff to direct guests where possible.
• E-mail agenda revisions and updates, and distribute a minimum of handouts onsite.
• Utilize eco-friendly badges with recycled paper.
• Provide electronic conference materials, including program binder.
MARKETING
• Reduce all marketing materials to minimum, and utilize website and e-mails to provide program updates.
• Print all marketing materials on FSC- and SFI-certified post-consumer recycled paper.
• Provide the option for participants to receive all communications via e-mail.
If you have questions or comments about these guidelines, please contact Delwyn Gray at 212-522-0992.
